| The purposes of establishing birth registration records in Hong Kong under the Births and Deaths Registration Ordinance (Cap.174, Laws of Hong Kong) are: | |
| (a) | to enable the Registrar of Births and Deaths to keep all birth registration records in Hong Kong in order to fulfill his statutory obligations under the Births and Deaths Registration Ordinance and related subsidiary legislation; and |
| (b) | to verify the identity, age, family relationship, etc. of the person concerned legitimately, or for other lawful purposes prescribed, authorised or permitted by law. |
| In processing an applicant’s request, the Registrar shall take into account the supplementary information, including the purpose(s) and intended use of the search result and requested records, and all supporting documents, if any, provided by the applicant. | |
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First time users may take 10-20 minutes to complete this application online. Please read the following notes before you start the application: |
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| 1. Collection of Certified Copy of an Entry in the Births Register | |
| (a) | The certified copy should be collected at the selected collection office in Hong Kong if you submit your application online. |
| (b) | If you wish to obtain the certified copy by
post, please send your application by post to the Births and Deaths
General Register Office at 3rd Floor, Low Block, Queensway Government
Office, 66 Queensway, Hong Kong. |
| 2. Supporting document(s) | |
| (a) | You have to produce your Hong Kong identity card or valid travel document as identification document when you collect the certified true copy. If you are the person with written consent from the registered subject/relevant person, you must bring the original written consent and copy of Hong Kong identity card or valid travel document of the registered subject/relevant person when you collect the search result and/or certified copy; otherwise, the search result and/or certified copy will not be issued to you. |
| (b) | In support of the application, the original
or photocopy of the certificate of registration of birth, or the result
of previous births search should be produced. If such kinds of documents
cannot be produced, or the registration reference number on the
documents cannot be read, record search in the first instance is
required. |
| 3. Fees | |
| (a) | Fee for a certified copy of an entry in the births registers is payable at the time of collection. |
| (b) | Payment may be made by cash or in the form
of crossed cheque(s) or cashier order(s)(one for each amount) in Hong
Kong currency payable to "The Government of the Hong Kong Special
Administrative Region". |
| 4. Purpose of Collection | |
| The personal data provided in the application will be used by Immigration Department for one or more of the following purposes: | |
| (a) | to process the birth/death registration, search and issue of birth/death records, or related applications; |
| (b) | to administer the Births and Deaths Registration related ordinances; |
| (c) | to administer/enforce relevant provisions of the Immigration Ordinance (Chapter 115) and Immigration Service Ordinance (Chapter 331), and to assist in the enforcement of any other Ordinances and Regulations by other government bureaux and departments through carrying out immigration control duties; |
| (d) | to process other person's application for immigration facilities in which you are named as a sponsor or referee; |
| (e) | for statistics and research purposes on the condition that the resulting statistics or results of the research will not be made available in a form which will identify the data subjects or any of them; and |
| (f) | any other legitimate purposes as may be required, authorised or permitted by law |
| The provision of personal data by means of this application is voluntary. If you do not provide sufficient information, we may not be able to process your application or to conduct the record search or positively identify the record. | |
| 5. Classes of Transferees | |
| The personal data you provided may be disclosed to
government bureaux, departments and other organisations for the purposes
mentioned above. | |
| 6. Access to Personal Data | |
| You have a right to request access to and
correction of your personal data as provided for in sections 18 and 22
and Principle 6 of Schedule 1 of the Personal Data (Privacy) Ordinance
(Chapter 486). Your right of access includes the right to obtain a copy
of your personal data provided in the application form subject to
payment of a fee. | |
| 7. Enquiries | |
| Enquiries concerning the personal data collected by
means of the application, including making of access and corrections,
should be addressed to: | |
| Chief Immigration Officer (Births, Deaths and
Marriage Registration) Operations 3rd Floor, Low Block Queensway Government Offices 66 Queensway Hong Kong Tel. No.: 2867 2781 |
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